Message from JSSP (2012.4.26)

Dear, ASPASP Colleagues
Hi, all! Since emails about MC meetings are going around, I would like to ask you all about lodging at ASPASP2014. ASPASP2014 will officially starts on the 7th of August at National Olympics Memorial Youth Center(NYC). http://nyc.niye.go.jp/e/index.html
You all are welcome to arrive in Tokyo on the 5th because we will have a MC meeting from 6th. We will be sending an invitation about 6 months prior to your trip.
JSSP is in the process of booking the NYC facilities including lodgings.  NYC is able to provide about 200 single rooms and unit rooms.

We are thinking to book all the 200 single rooms. A single room costs 4800yen per night.
However, 200 singles are of course not enough since we expect about 300 colleagues from overseas.
Thus, JSSP do need to book the unites. However, I have no idea how many we should book.  So, I need your help.
One unite consists with 10 single bedrooms, with bathrooms and common area to share.
We can somehow arrange to find unite mates if the person who is interested in staying in the unite can't find 9 other people.
One unit costs 30000yen per night. So, if 10 people stays, it will be 3000 yen for one person per night. However, you need to pay more with less people.
Now, JSSP would like to know roughly, how many participants are interested in staying in the unit.  We just want to avoid empty units during the congress. Each country have different customs, so if many people want to avoid staying in the kind of situation, we probably book only one or two.

Please feel free to ask any further questions.
Thank you for your consideration and hope to hear from you all very soon!

Sincerely,
Kaori